Asana is like a pair of glasses to help you see life more clearly; integrate this amazing platform into your business and you’ll clearly see what your team, vendors, owners, tenants are communicating, collaborating and communicating about in real time, on any device. It’s task management, email, messaging, and file sharing all wrapped into one. Plus it integrates many of the other services mentioned in this book. If you’re looking for a business panacea, this is as close as it gets.
G Suite is Google Docs, Calendar, Drive, Gmail and other applications that can serve as your Microsoft Office. (Even though Microsoft's apps are largely cloud-based now, I still like this better.) G Suite is everything we need for managing our living documents all in one place.
Why not use Evernote for documents like these? G Suite is great for dynamic documents; basically anything that needs to be modified on a regular basis.
Plus G Suite integrates with the other platforms we use!
Evernote is your document repository. To go paperless you must store your documents digitally. Evernote allows you to do this. It's excellent for any static documents; the ones that don’t change regularly.
Evernote enables you to take your entire filing cabinet with you wherever you go!
Use Evernote for document storage because it is:
- Safe—Evernote is cloud-based
- Reliability—Evernote uses redundant servers
- Innovative—Evernote has optical character recognition capability
- Inclusive—With Evernote, you can combine into one document an mp3, videos, jpegs, and your own annotations
- Easily sharable—Evernote lets you share documents seamlessly
Email is here to stay, but it can be a black hole of time wasting. Let me explain:
If you’re constantly checking your email to communicate with your team, you’re also getting distracted by other incoming messages from lenders, owners, vendors, tenants and SPAM! A quick reply to your property manager might turn into 45 minutes of time wasted cleaning your inbox. Check email only a few times a day. Better yet: limit yourself with a reminder to prevent that nagging desire to check.
What’s the solution for intercompany messaging? Slack! It’s like text messaging on steroids; share comments, media, files, and even have face to face conferences in on powerful cross-platform application. It even integrates with a host of other apps like Asana for seamless integration! Who likes to open and close three different programs to accomplish one task?
- Share files
- Have conferences
- Screen share
- Host chat rooms
- Send private messages
- Track conversations
- Share URL links
Phone calls are also one of the most inconvenient things to deal with during the day. I recognize the value of a phone conversation when needed, but in my opinion, 90 percent of distractions like unnecessary phone calls can wait. If you want to deal with a team of 30 people, you need be able to communicate effectively and affordably. Hyper efficiency is key in the industry, because speed is name of the game. Slack helps you become hyper efficient.
Currently, as an extension of Slack's services, Screenhero offers video chatting, screen sharing, and more. (Slack bought Screenhero in 2015 to expand their offerings.). Think Skype without all the Spam requests.
- Remote Site Inspections
T-Sheets is a time-tracking application for employees to clock in and clock out from any location by using their smartphone. T-Sheets even tracks one’s GPS location every fifteen minutes, and allows you to track project tasks while your team is on the job-site, and push that data to Quickbooks for easy payroll processing.Through this application you not only see when but also how long workers stay at one location. Brilliant.